Connecting to LinkedIn...

Administration Assistant

Job Title: Administration Assistant
Contract Type: Permanent
Location: Erbil, Iraq
Industry:
REF: 376
Contact Name: Ghusoon Nader
Contact Email: ghusoon@mselect.iq
Job Published: 12 months ago

Job Description

Mselect is hiring an Administration Assistant for one of its Retail clients in the tobacco industry in Erbil, Kurdistan. They are looking for someone who has at least one year experience in the area of Administration, Female gender preferred to be speaking three languages English, Kurdish and Arabic.

Duties and Responsibilities:

  • Prepare and manage correspondence, reports and documents
  • Organize and coordinate meetings, conferences, travel arrangements
  • Take, type and distribute minutes of meetings
  • Implement and maintain office systems and protocols
  • Maintain schedules and calendars
  • Arrange and confirm appointments
  • Organize internal and external events
  • Handle incoming mail and other material
  • Set up and maintain filing systems
  • Control and keep all projects documents orderly
  • Communicate verbally and in writing to answer inquiries and provide information
  • Coordinate the flow of information both internally and externally
  • Operate office equipment; monitor the use of office supplies and equipment
  • Coordinate the repair and maintenance of office equipment
  • Receive, direct and reply to telephone messages and fax messages
  • Maintain an adequate inventory of office supplies
  • Respond to public inquiries
  • Answer all incoming calls and handle caller’s inquiries whenever possible
  • Re-direct calls as appropriate and take adequate messages when required
  • Greet, assist and/or direct guests, visitors.
  • Drafting letter and other documents
  • Photocopying, scanning, printing & binding
  • Able to communicate with customers professionally and convey their requirements. 

Skills: 

  1. Knowledge and experience of relevant software applications – MS Office (well knowledge in Word and Excel), Outlook, ERP  System is a plus
  2. Experience of producing correspondence and documents
  3. Highly professional telephone etiquette
  4. Documentation and Filing skills