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Administrative Officer

Job Title: Administrative Officer
Contract Type: Permanent
Location: Baghdad, Iraq
Industry:
REF: 1486
Contact Name: Ghusoon Nader
Job Published: 8 months ago

Job Description

MSELECT is looking to hire an Administrative Officer for an international business consultancy firm in Baghdad. 4 years of experience in administration is requested, fluency in English and Arabic is a must.

Key responsibilities 

  • Prepare regular reports on expenses and office budgets
  • Maintain and update company databases
  • Organize a filing system for important and confidential company documents
  • Answer queries by employees and clients
  • Update office policies as needed
  • Maintain a company calendar and schedule appointments
  • Book meeting rooms as required
  • Distribute and store correspondence (e.g. letters, emails and packages)
  • Prepare reports and presentations with statistical data, as assigned
  • Arrange travel and accommodations
  • Schedule in-house and external events

Requirements:

  • Proficient in working effectively in a fast paced environment while making multiple tasks at a time.
  • Well versed in budgeting, inventory maintenance, time management and task prioritization.
  • Proven front desk handling skills, demonstrated ability to handle phone calls and correspondence effectively.
  • 4 years of experience in Administration is a must.
  • Demonstrated skills in computer maintenance and basic troubleshooting of windows.
  • Skilled in data entry and data processing.
  • Skilled in Excel, Word, Power point.
  • Skills with Mac computer. 
  • Operational knowledge of the functioning of various office equipment including scanners and printers.
  • Communication skills
  • Expert in maintaining productive written correspondence with stakeholders and vendors.
  • Strong written and verbal communication skills.
  • Proven collaborative skills to facilitate team work.
  • Proficient in issuing and presenting monthly and weekly progress reports.
  • Demonstrated ability to build rapport quickly.
  • Customer oriented attitude towards work with profound ability to interact effectively with others.
  • Good attention to detail with ability to develop time-lined project blueprints.
  • Proven ability to comprehend and follow instructions accurately.
  • The candidate also needs to be fluent in English and Arabic.
Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.