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Contracts Officer

Job Title: Contracts Officer
Contract Type: Permanent
Location: Erbil, Iraq
Industry:
REF: 1813
Contact Name: Hardi Ismail
Job Published: 3 months ago

Job Description

MSELECT is looking to hire a Contracts Officer for an international oil and gas operator in Erbil. Candidates must have minimum 5 years of relevant experience in a similar role. Kurdish and English fluency is a must.

Role Purpose

  • Undertake and execute day-to-day operational contracting activities in support of the client’s production operations, and projects, in Kurdistan from strategy to contract close out
  • Draft contracting strategies prepare invitation to tenders evaluation of tenders received, including detailed analysis of commercial and contractual qualifications and execution of contracts
  • Ensure all materials and services requirements are procured at the best price and delivery terms and in full compliance with the client’s procurement procedures
  • Conduct contract management activities to ensure effective contracts administration and performance management of contracts

Key Responsibilities

  • Planning, sourcing and placement of contract packages, in compliance with C&P procedures
  • Responsible for development, compilation and execution of pre-qualification exercises, contracting strategies, invitation to tender documentation, attending tender openings and evaluation of tenders received, including detailed analysis of commercial and contractual qualifications, and execution of contracts
  • Undertake prequalification of contractors and suppliers when required
  • Ensure compliance with Client and JV requirements along with governance and compliance obligations and ensure an audit trail to secure cost recovery
  • Establish contractor Key Performance Indicators to support performance management in conjunction with Contract Holder and Senior Contracts Engineer
  • Coordinate kick-off meetings with client and contractor personnel to review the Scope of Work, coordination procedures, contract measurables and deliverables, KPI’s and change process
  • Ensure the Contractor understands invoice and payment procedures in Contracts
  • Ensure that Contractor provides up-to-date copies of Insurance Certificates and/or Guarantees as per the Contract
  • Prepare and execute Service Orders and Call-Off Orders in company’s Epicor system
  • Develop, issue and evaluate Requests for Quotation supporting the Contract Holder / Project Manager where required
  • Conduct basic contract management activities to ensure effective contracts administration and performance management of contracts including progress to date, quality of services, progress measurements as per contract KPI’s
  • Monitoring of compliance with the contract terms; Report any non-compliances
  • Verify that HSE requirements under the contract are complied with, enabling monitoring of the quality of Contractor HSE performance and indicate actions to improve performance in conjunction with Senor HSE Manager or Projects HSE Manager
  • Support Contract Holder in monitoring contractor spend and validate work completed to facilitate milestone payments we would then just verify before actioning milestone payments
  • Administer and maintain records of all correspondence, minutes of meetings, actions and decisions relating to the contract
  • Act as focal point for Contract Holder in the preparation of Variations and Amendments
  • Liaise with company departments on all matters relating to legal, tax, insurance, Compliance and HSE
  • Safeguard a high level of compliance with company anti-bribery, anti-corruption and money laundering policies
  • Monitor the compliance with KPI’s in the contract in conjunction with Contract Holder
  • Coordinate and submit any notice of suspension, cancellation, and / or termination in line with contract terms as appropriate with the support of the Senior Contracts Engineer
  • Monitor compliance with obligations relevant to contract Local Content provisions
  • Ensure that development and use of local contractors is given preference when considering contract award
  • Establish and maintain a high level of communication with line management and functional disciplines throughout the lifecycle of the contract
  • Assist the contract holder in the contract close-out activities and consolidate documentation
  • Provides regular management reports and updates on activities
  • Build strong relations with internal and external stakeholders, contractors and suppliers

Required Qualifications and Experience

  • Minimum 5 years relevant oil & gas contracting experience, with at least 3 years working experience as a contracts officer with international IOC(s) or other related organizations
  • Experience in a cross section of, production, maintenance, construction and support contracts
  • Understanding of contracts, with an awareness of commercial and legal issues
  • Experience and awareness of contract engineering, procurement, materials management & logistics for, production & projects and facilities
  • HND preferably technical or other college qualification
  • Awareness of Best Practices in corporate and project supply chain procedures
  • Preference for CIPS or RICS (or equivalent) certification

Key Attributes

  • Formulating, evaluating and negotiating contracts
  • Ability to solve problems and deal with diverse business drivers and variables
  • Ability to handle multiple tasks simultaneously
  • Commercial awareness and sound business acumen
  • Good analytical skills
  • Excellent written and oral communication skills
  • High level of competency with Microsoft suite of applications and ERP systems
  • Collaborative with good communication and interpersonal skills
  • Works independently with minimal level of supervision
  • Self-motivated and uses initiative and judgement to attain the best results
  • Ability to respond to a changing business environment and culturally diverse environment
  • Flexible and solution oriented with high personal integrity and high attention to detail
  • Demonstrates a personal commitment to Health, Safety and the Environment

*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.