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Executive Assistant

Job Title: Executive Assistant
Contract Type: Permanent
Location: Erbil, Iraq
Industry:
REF: 216
Contact Name: Pourya Rouzban
Contact Email: pourya@mselect.iq
Job Published: over 1 year ago

Job Description

MSELECT is seeking a highly qualified administrator to assist the President of a leading holding company in the Kurdistan region to be based in Erbil. Occasional travel and fluency in English, Kurdish and Arabic are required. The candidate must hold a Bachelor’s degree (preferably in Business and Management/Administration or related) and have a minimum of 2 years’ experience.

 

Job Function:

To provide high-level administrative, clerical and secretarial support to the President and company by handling information requests, and preparing correspondence, receiving visitors, scheduling meetings and travel and other such duties as required. 

 

Duties:

· Manage and maintain President’s schedule by planning and scheduling meetings, conferences, teleconferences, travel and hotel bookings as required.

· Conserve President’s time by reading, researching, and routing correspondence; drafting letters, emails and documents; collecting and analyzing information; initiating telecommunications.

· Maintain President’s appointment schedule by planning, scheduling and confirming meetings, conferences, teleconferences, and travel.

· Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

· Take, type, and distribute minutes of meetings, routine correspondence, and reports. 

· Maintain customer confidence and protects operations by keeping information confidential.

· Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

· Enhance President’s and corporation’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

· Contribute to team effort by accomplishing related results as needed.

 

Skills/Qualifications:

· University Degree or relevant training and qualification. 

· At least 2 years' professional work experience.

· Knowledge and experience of relevant software applications – Excel Spreadsheets, Microsoft Word, Power Point and Outlook. Minimum typing speed required.

· Knowledge of administrative, clerical procedures and business principles.

· Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

· Excellent verbal and written communication skills.

· Attention to detail, confidentiality, planning, organization and time management skills required. 

· Must take initiative and be reliable.