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Field HR Assistant

Job Title: Field HR Assistant
Contract Type: Permanent
Location: Duhok, Iraq
REF: 1596
Contact Name: Susan Rafat
Job Published: about 1 year ago

Job Description

MSELECT is hiring a Field HR Assistant for an international oil and gas operator in Duhok. Candidate must have minimum 2 years of relevant experience and fluency in English and Kurdish is a must.

The HR Assistant will support the Human Resources department, including Iraq HR Lead and other designated staff as appropriate, to ensure that Company is in compliance with labor, social insurance, tax, etc. rules and regulations, policies and procedures of Iraq and Co. The HR Assistant must exercise independent judgment and discretion in performing below tasks. S/He will be responsible for [not limited to], the following [In cooperation with the Iraq HR Lead]

The Human Resources Assistant must genuinely be concerned about peoples’ welfare. They must understand how employees contribute to a company’s success and be able to contribute to strategies to retain and develop these employees. On a day-to-day basis, H/Se should have good people and communication skills. Strong negotiation and problem-solving skills are also important. An eye for detail, a meticulous work ethic, and good time management skills will help in juggling the multiple and often administrative tasks that a human resources assistant must handle. In most companies, it is essential that the Human Resources Assistant is computer literate and has prior experience in managing operation activities. Last but not least, a cheerful disposition and a keen interest in keeping up to date with the latest HR developments help in fulfillment of the responsibilities of the position.

  • In cooperation with other Human Resources staff, manage and oversee the systems that track the “work hours” of staff working within company offices and operational sites. At the end of each payment cycle (i.e. day, week, month), the work hours are to be approved by the appropriate manager for facilitating payroll preparation and payments.
  • Oversee provision of support in the recruitment of new national staff, e.g. through vacancy announcement posting, scheduling of interviews, developing/managing personnel files, obtaining staff signatures/approvals.
  • Develop and maintain all national staff personnel files to ensure they are complete and kept up to date. Examples of documents to keep in the personnel files: Contract, Curriculum Vitae (CV), Iraqi Identification. Also, assist in distribution of information among employees about official decisions and/or actions received by the HR department.
  • In cooperation with Iraq HR Lead, ensure compliance of the staff with company rules and regulations, and policies and procedures as stated in the PPPM [Personnel Policies and Procedures Manual].
  • Draft correspondences as required by the direct supervisor.
  • In cooperation with Iraq HR Manager, assist in providing communication and/or clarification to staff about new company Policies and Procedures.
  • Assist in coordinating new staff recruitment and orientation in consultation with the direct supervisor.
  • In consultation with the direct supervisor and cooperation with other HR staff, maintain staff Leave Tracking Datasheet and prepare the monthly Annual Leave and Overtime reports.
  • Assist in liaising with and providing effective management assistance to the company Office.
  • Assist in preparing and maintaining administrative data as required by the direct supervisor for HR Oracle, MNR Portal and other systems.
  • Assist in announcing for vacant positions, preparing national staff set of recruitment papers, prepare draft copies of the monthly report, HR Payroll Sheet, Income Tax and Social Insurance calculations.
  • Assist Iraq HR Lead in preparing the monthly reports for the insurance company
  • Assist Iraq HR Lead in preparing the monthly Social Insurance Office in Erbil
  • Assist Iraq HR Lead in preparing the monthly report for Head Counts and Local Investments.
  • Assist Iraq HR Lead in checking the monthly amount of Income Tax liabilities
  • Act as the Human Resources responsible staff in case of the direct supervisor’s absence
  • Perform other suitable duties as required by the supervisor.
  • University degree, preferably in Human Resources Management, Business Administration, Public Administration, or other related field.
  • At least one - two years of progressive experience in the field of Human Resources Management/Administration.
  • Work experience with oil and gas companies, preferably international, or other companies within the HR/Admin department, with focus on HR/Admin related rules and regulations.
  • Ability to work independently in a rapidly changing professional environment.
  • Knowledge of Iraq rules and regulations governing HR/Admin related issues is desirable
  • Sound knowledge and practical experience in the field of Human Resources, in particular, knowledge in personnel and staff management duties.
  • Written and oral English and Kurdish language skills.
  • The individual must be computer literate and have the capacity, at a minimum, to proficiently use the software MS Office and Excel.
  • Proven organizational and administrative skills.
  • Working knowledge in a multi-cultural environment is desirable.
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process