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Fleet Manager

Job Title: Fleet Manager
Contract Type: Permanent
Location: Baghdad, Iraq
REF: 1575
Contact Name: Susan Rafat
Job Published: about 1 year ago

Job Description

MSELECT is looking to hire a Fleet Manager for an international development organization in Baghdad. Candidate must have minimum 4 years of previous, relevant job experience and fluent in English and Arabic.

The Fleet Manager performs the following tasks:
A. Tasks
1. Supervising staff & vehicle movements
  • As part of security and safety measures for staff, responsible for tracking of a fleet operation (composed of third-party and own vehicles) and reporting, troubleshooting
  • Control transfer and movement of vehicles between project locations
  • In coordination with third-party ops rooms, ensure awareness of staff movements in Central Iraq
  • Integrate daily security updates in setting up geofences and movement advice/restrictions for staff and drivers
  • Provide the management with monthly reports on movements e.g. areas visited, mileage, trends, issues, and vehicle usage including recommendations on adjustments of fleet, usage, policies
  • Ensure fleet availability to meet all requests by scheduling, forecasting and surveying current user trends
  • Ensure that the drivers are aware of and follow the rules, regulations and SOPs
  • Monitor and ensure the fleet operation complies with national laws and regulations
  • Facilitate and implement corrective actions and capacity building to manage the fleet to achieve organization objectives
  • In coordination with RMO implement, maintain, and develop policies and processes to ensure fleet operates effectively and efficiently, educating staff with the concepts, practices and procedures
  • Regularly review and update vehicle movement-related policies at least once a year
  • Ensure all incident reports are monitored, recorded, and followed up with management
2. Managing movement schedules
  • Supervise the dispatch of third-party vehicles to staff according to movement SOP, monitor staff’s own bookings, and prepare and distribute the daily movement matrix
  • Maintain a good relationship and working atmosphere with all drivers and service providers
  • Support projects with efficient driver schedules if needed
  • Monitor driver performance where security-relevant and support ensuring a high level of quality movements
3. Operationalizing Fleet
  • Travel to other locations in Central Iraq to support fleet management in outstations
  • Support monitoring of vehicle life cycles (service intervals, repairs, insurance, mileage, washing internal and external, fueling, tires and oil)
  • Provide advice on procurement needs, fleet purchases, driver management, driver training
  • Check monthly third-party billing against movement matrix
4. Digitization
  • Support the digitization of fleet management as required
5. Other duties/additional tasks
  • Immediately report all incidents regarding transportation to the Risk Management Office and supports incident management
  • Continuously liaise and crosscheck operations with security risk management colleagues to ensure smooth client support
  • Coordinate with fleet management colleagues in other organization locations to streamline approaches and policies
  • Liaise with internal and external actors to ensure the best and safest possible tracking and movement operations
  • Take on other related tasks assigned by the RMO
B. Required qualifications, competencies and experience
  • Diploma or university degree in a related area such as logistics, business administration, etc.
Professional experience
  • Minimum 4 years of previous, relevant job experience
  • Minimum 2 years of driver management experience
  • Experience working with international organization’s and/or companies
  • Experience working with vehicles, dispatch, fleet management
  • Valid driver’s license, no misdemeanors whatsoever
  • Strong knowledge of roads between provinces in Central Iraq.
  • Good understanding of operations commands’ structures and access facilitation letters requirements in Central Iraq
Other knowledge, additional competencies
  • Good working knowledge of ICT technologies and computer applications (e.g. MS Office, Access or other database programmes)
  • Good knowledge of tracking applications
  • Proficiency in both English and Arabic
  • Good management and organizational skills
  • Stress-resilience and proven ability to operate calmly under stress
  • Ability to function well in a multi-cultural environment
C. Duty station
  • Baghdad, Iraq
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.