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Grants Officer

Job Title: Grants Officer
Contract Type: Permanent
Location: Erbil, Iraq
REF: 1290
Contact Name: David Bernard
Job Published: over 1 year ago

Job Description

MSELECT is looking to hire a Grants Officer for an NGO in Erbil, the candidate must have minimum 3 years of experience in a relevant role.

Role of the Grants Officer:

  • The Grants Officer provides support in grant management, report writing, budget management, management of sub-grants, and in the development of documents and policies. The Grants Officer works closely with the organization’s management team.
  • Grants and Budget Management:
  • Maintain up-to-date soft and hard copy grant files.
  • Conduct audits of grant files to ensure accuracy.
  • Prepare grant launch, management and closing meeting agendas, sharing relevant documents.
  • Prepare and circulate meeting minutes.
  • Support preparation of spending plans.
  • Prepare for and participate in monthly budget versus actuals (BvA) meetings.
  • Support signature and approvals by management.
  • Review staff allocations.
  • Support the drafting of documents and policies as required.
  • Develop project documents and planning tools.
  • Work closely with the organization’s management team to ensure compliance with the organization policies, program and grants management procedures, and donor regulations.
  • Support the development of concept notes, proposals, and modifications.

Sub-Grant Management:

  • Support the development of new sub-grants, including in the review of proposals, budgets and agreements, as well as leading the due diligence process before award of any sub-grant.
  • Support the management of sub-grants, including reporting, working closely with the organization’s management team.


  • Support team with reporting, including through designing information gathering and reporting tools.
  • Develop and maintain list of reporting deadlines for grants and play key role in collection of data, ensuring accuracy of data, and report writing.
  • Support other information and data gathering efforts as required.

Other Activities:

  • Participate in all training instructed by supervisor.
  • Performs other duties as necessary, as assigned by supervisor.

Essential criteria

  • Undergraduate degree in relevant field
  • At least three years’ experience in similar role
  • Strong English language skills, with Kurdish and/or Arabic desirable
  • Exceptional organizational and time management skills
  • Serve as a positive role model and the organization ambassador at all times.
  • Treat all people with respect regardless of age, gender, religion, nationality, sexual orientation, disability status, marital status and ethnicity.
  • Work collaboratively with all colleagues.
  • Maintain a positive, cooperative attitude.