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HR Administrator

Job Title: HR Administrator
Contract Type: Temporary
Location: Dubai, United Arab Emirates
REF: 1120
Contact Name: Hawkara Ahmed
Job Published: almost 2 years ago

Job Description

HR Administrator is required for international oil & gas operator, with minimum 5-10 years of experience in HR to be based in Dubai. The candidate will work closely with the HR Generalist in providing an effective and comprehensive HR & Recruitment service for recruitment of Kurdistan operations.

Key Responsibilities:

  • Assisting with maintaining up-to-date recruitment records such as Recruitment Requisition Form (RRF) and Job Descriptions (JDs) for every new position request received. Making sure all approvals are received and filed accordingly.
  • Assisting with arranging interviewers with candidates and line managers.
  • Updating the recruitment tracker on a regular basis.
  • Assisting with following up and liaising with HR team in Erbil with regards to local recruitment process.
  • Attending weekly and adhoc recruitment / manpower meetings with management, department heads and taking note of company's recruitment priorities and the action planning process.
  • Assist with preparing job offers and employment contracts
  • Handling onboarding activities (pre-employment medical, references, etc.) for new joiners and keeping track of the progress
  • Assisting with preparation of company's Onboarding kit and preparation of Agenda for new joiner’s orientation.
  • Preparation and upkeeping of Employee file(s) once the employee has been onboarded both on electronic shared folders and physical files.
  • Liaising with external vendors for arranging pre-employment medicals, arranging movement of personal belongings etc. where applicable and effectively manage and communicate the invoices settlement with internal staff and external vendors.

Required Qualifications & Experience:

  • Bachelor’s degree
  • 5 - 10 years of international experience in recruitment
  • Oil & Gas Company experience beneficial
  • Intermediate to Advanced Microsoft Office skills
  • Working knowledge of Employee Database
  • Having a valid Dubai visa

Key Attributes:

  • Ability to work in a high-volume environment and process large volumes of data / information
  • Strong Interpersonal skills
  • Well organized, and ability to multitask
  • Flexible and willingness to learn new processes & adapt to changes
  • Team Player
  • Communication Skills
  • Project Management and Change Management Skills
  • Ability to keep accurate and concise records
  • Strong Time Management
  • Analytical and Problem-Solving Skills
  • Labour Law Knowledge

Noting that this will be a fixed term contract until 31 Dec 2018