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HR Assistant

Job Title: HR Assistant
Contract Type: Permanent
Location: Erbil, Iraq
REF: 1517
Contact Name: Susan Rafat
Job Published: about 1 year ago

Job Description

MSELECT is hiring a HR Assistant for an international development organization in Erbil. Candidate must have minimum 2 years of relevant experience and fluency in English and Kurdish language is a must

  • The HR assistant provides support in assist in identifying relevant problems and issues and in formulating implementation oriented solutions
  • Further developing instruments and assisting in introducing innovation and change
  • Assisting a specific administrative officer with his/her tasks as instructed
  • Assisting with the recruitment procedure
  • Archiving and DMS
The HR assistant performs the following tasks:
  • Assists in drawing up job descriptions and requirement profiles
  • Assists with recruiting (identifies existing organization HR resources in the country and/or region, writes job advertisements and ensures publication in appropriate print and/or online media)
  • Assists in organizing the selection process (e.g. interviews)
  • Assists with notification of unsuccessful applicants, documents the selection process, archives the documentation and enters the data in existing HRM systems
  • Helps prepare documents service requests and enquiries
  • Assists with developing HR procedures and instruments
  • Photocopies and scans documents as needed
  • Organizes and compiles information materials
  • Labels files in accordance with organization filing rules
  • Follow up and archive the Observer assessment sheet for selecting of national personnel
  • Completes forms and tables in accordance with specific instructions from the administrative manager
  • Assists in organizing the evaluation process (information on schedule for the staff assessment and development talks, filing forms, monitoring documentation on qualification requirements and professional development etc.)
  • Assists with training materials (including producing materials or planning rooms for induction events for new staff)
  • Filing documents in reference files or DMS in line with organization filing rules
Other duties/additional tasks
  • Performs other duties and tasks at the request of management
Required qualifications, competences and experience Qualifications
  • BA in business administration, university degree in law or sociology (if possible with a focus on HR management) or comparable degree
Professional experience
  • Initial experience (internship or similar) in this area
Other knowledge, additional competences
  • Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
  • Basic knowledge of national labor and social law
  • Basic knowledge of HR management, initial work experience desirable
  • Excellent knowledge of the English language
  • Strictly confidential handling of all HR issues
  • Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.