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Document Controller & Administrative Assistant

Job Title: Document Controller & Administrative Assistant
Contract Type: Temporary
Location: Erbil, Iraq
REF: 626
Contact Name: Rahel Surchi
Contact Email:
Job Published: almost 3 years ago

Job Description

One of our major Oil & Gas clients in Erbil is seeking a Document Controller and Administrative Assistant. The scope of the position is to to ensure that accurate document control procedures are practiced for proper audit trail, and to provide administration support to Supply Chain function. Fluency in Kurdish with good command on English alongside experience in document control are required.


  • Control the movement of technical documents between pipeline team such as QA / Engineering / construction and the client and or subcontractors as well as other external parties
  • Expedite pipeline team to ensure timely submitter of all required documents
  • Monitor revision of documents, to ensure revisions are issued to client and returned comments are distributed for engineering action
  • Produce reports using standard tools
  • Electronic copy filing of technical documentation
  • Manage and storing hard copies of documents received from the field, Contractor  &sub-contractors
  • Ensure copies of all documents uploaded in system are stored in files for record purpose
  • Prepare Final Documentation for submission to the Owner of the Project
  • Interface on a routine basis with project technical personnel
  • Submit the documents in question in accordance with contractual requirements
  • Highlight wider contractual requirements, especially those not covered by the physical deliverables, and expedite these either personally with those action to complete them or by flagging them up to senior management
  • Administration-Documentation-Maintaining document registers for latest revision- Archiving and follow up


  • At least one year experience in document control and administrative fields
  • Fluency in Kurdish and good command on English are a must
  • Bachelor's degree in computer science is preferred
  • Previous Oil & Gas experience in Kurdistan Region of Iraq