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Office Coordinator

Job Title: Office Coordinator
Contract Type: Permanent
Location: Erbil, Iraq
REF: 155
Contact Name: Pourya Rouzban
Contact Email:
Job Published: about 4 years ago

Job Description

MSELECT is currently seeking an Office Coordinator for an international client based in Erbil. The ideal candidate must be able to provide a high level of clerical and office support to the client board and staff, thus contributing to running the organization efficiently.


Purpose and scope of the position:

The incumbent will perform a variety of clerical duties, mainly: answering the phone, managing correspondence, typing, ticketing, office supplies and logistics, and occasionally handling guests'travel and accommodations.


As the first contact with the company’s internal and external customers, whether in person or over the phone, the incumbent is held liable for maintaining the highest standards of quality, and for projecting the company’s identity, corporate image and values. Discretion and confidentiality are essential.  


Responsibilities include but not restricted to:  

1. Handle phone queries; answer phones and transfer calls to the appropriate employees 

2. Send and receive faxes

3. Take messages and make sure they get to the appropriate employees 

4. Greet, welcome, and direct visitors appropriately, or escort them to an office or meeting room

5. Handle business travel and accommodation bookings

6. Follow up on calendar and travel arrangements

7. Prepare reports

8.Maintain safe and clean reception area by complying with procedures, rules, and regulations

9. Handle questions about the business

10. Accept and sign for packages and distribute mail

11. Electronic and physical filing, bookkeeping and scheduling

12. Open and close visitor area (locking doors, closing blinds, turning off lights)

13. Other tasks as assigned. 


Skills and abilities:

1. Self?motivated, goal?oriented, persistent

2. Highly meticulous and accurate

3. Excellent organizational and prioritization skills

4. Strong communication skills

5. Ability to handle stressful situations and deadline pressures well

6. High level of initiative, capable of hands on problem?solving

7. Plans and carries out responsibilities with minimal direction

8. Enjoys excellent interpersonal and communication skills - delete, this is same as #4

8. Multi?tasking and able to deliver under stress and within tight timeframes

9. Be a team player; maintain excellent relationships with colleagues

10. Computer literacy


Personal attributes:

1. Honest and trustworthy

2. Respectful

3. Professional

4. Presentable

5. Positive attitude

6. High sense of business ethics

7. Tactful

8. Discreet



Education:                           Degree in Business (preferable)

Experience:                        1-3 years of experience; accounting experience is a plus

Language:                                          Kurdish, Arabic and English (read, write and speak)

Computer skills:                              MS Office (Excel, Word) and internet search

Physical Requirements:                   None


Working conditions:

Workplace:                         Erbil

Schedule:                           Sundays-Thursdays / From 8:30 – 17:30

Conditions:                         Office environment

Travel:                                Not required