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Office Administrator

Job Title: Office Administrator
Contract Type: Permanent
Location: Baghdad, Iraq
Industry:
REF: 880
Contact Name: Ghusoon Nader
Contact Email: ghusoon@mselect.iq
Job Published: 5 months ago

Job Description

MSELECT are currently looking for an Office Administrator to be working with one of the famous food & beverages international brands. The candidate will be working in Baghdad and must have at least 1-2 years of experience in admin job and must speak fluent English, Accepting male gender only.

Main Duties & Responsibilities:

  • Responding to telephone calls, relaying messages to Iraq Country Manager or other required parties, and handling incoming communications such as email and formal letters.
  • Receive, check and distribute incoming/ referred emails and/or papers and follow them until meeting the desired results.
  • Maintain all important documents related to Country Manager, CODI, board or any other high rank meeting
  • Preparing all conferences need, training, cycle meeting …. Etc.
  • Provide Iraq Country Manager with his required essential and necessary reports and / or presentations
  • Action all travel requests from staff on duly approved travel requests.
  • Ensure all business travel and staff travel benefits are in place punctually and aligned with related policies.
  • Maintain accurate records of all travels and generate required reports regularly.
  • Make a contribution to arrange internal ceremonies and/or events.
  • Close cooperation with other administration officer in other cities in order to make the best arrangement
  • Follow up Facebook page to inform all Iraq staff about the essential information and changes in Danone Global
  • Maintain records for all staff's leaves and their unused leaves records.
  • Following up of all monthly employee expenses regarding resolving them including Petty cash, and other financial matters.
  • Control, dispatch and follow up all the samples with the supervisors of each area.
  • Create designs and sample layouts for brochures and business card based on esthetic design concepts & company standards using relevant software.