Receptionist

MSELECT is hiring a Receptionist on behalf of an international organization in Erbil , 1-3 Years’ of professional experience in a similar role, fluency in English, Kurdish is a must.
Responsibilities

• Liaising with customers in a service-oriented manner on behalf of the office by providing a professional phone service, personally welcoming visitors and maintaining a high standard in the reception area
• Dealing with the phone calls
• Ensuring incoming and outgoing calls are efficient and uninterrupted
• Performing reception and secretariat services on a daily basis

The receptionist performs the following tasks:
1. Phone and reception services

• Answers and accepts phone calls and messages and/or forwards them
• Maintains a callback list of all incoming calls which cannot be taken by the relevant staff member
• Operates the answering machine appropriately
• Registers, documents and organizes incoming and outgoing correspondence (fax, emails, packages and personally delivered messages)
• Ensures deputation for other staff members
• Ensures that visitors are comfortable by offering newspapers, refreshments etc.
• Records data in control records

2. Office work and services

• Ensures creation and/or regular updating of a list of contacts and addresses (telephone, fax, email)
• Sorts and distributes incoming correspondence (email, fax, other official documents)
• Is responsible for distributing and accepting documents and packages to/from the post office, government institutions, embassies etc., and is responsible for these
• Ensures periodicals are put out

3. Financial services

• Supports prepares transfers and/or other bank documents and checks these before execution
• Prepares all incoming invoices for Invoice Check
• Supporting in filing financial administration documents and treating information confidentially
• Compiles data from supplier’s invoices and supporting documents to verify accuracy of billing data and to ensure receipt of items ordered, using calculator and computer
• Compares invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered.

4. Other duties/additional tasks

• Performs other duties and tasks at the request of management

Required qualifications, competences and experience
1. Qualifications

• University degree in finance, accounting or similar fields
• Accounting and finance experience/background is preferable

2. Professional experience

• At least 1-3 years’ professional experience in a comparable position

3. Other knowledge, additional competences

• Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
• In-depth knowledge of accounting software is an asset
• Very good written and oral knowledge of the European language widely used in the country, ideally a knowledge of German
• Politeness and helpfulness in dealing with visitors
• Willingness to up skill as required by the tasks to be performed – corresponding measures are agreed with management