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Admin Officer

Job Title: Admin Officer
Contract Type: Permanent
Location: Erbil, Iraq
REF: 27
Contact Name: Ghusoon Nader
Contact Email:
Job Published: over 4 years ago

Job Description

MSELECT is recruiting for an International procurement operations and construction company, an Admin officer with minimum 2 years experience in the administration field, Female gender preferred to be speaking three languages English, Kurdish and Arabic.

Duties and Responsibilities:

  • Prepare and manage correspondence, reports and documents
  • Organize and coordinate meetings, conferences, travel arrangements
  • Take, type and distribute minutes of meetings
  • Implement and maintain office systems and protocols
  • Maintain schedules and calendars
  • Arrange and confirm appointments
  • Organize internal and external events
  • Handle incoming mail and other material
  • Set up and maintain filing systems
  • Control and keep all projects documents orderly
  • Communicate verbally and in writing to answer inquiries and provide information
  • Coordinate the flow of information both internally and externally
  • Operate office equipment; monitor the use of office supplies and equipment
  • Coordinate the repair and maintenance of office equipment
  • Receive, direct and reply to telephone messages and fax messages
  • Maintain an adequate inventory of office supplies
  • Respond to public inquiries
  • Answer all incoming calls and handle caller’s inquiries whenever possible
  • Re-direct calls as appropriate and take adequate messages when required
  • Greet, assist and/or direct guests, visitors.
  • Drafting letter and other documents
  • Photocopying, scanning, printing & binding
  • Able to communicate with customers professionally and convey their requirements. 


  1. Knowledge and experience of relevant software applications – MS Office (well knowledge in Word and Excel), Outlook, ERP  System is a plus
  2. Experience of producing correspondence and documents
  3. Highly professional telephone etiquette
  4. Documentation and Filing skills