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Administration Assistant

Job Title: Administration Assistant
Contract Type: Permanent
Location: Iraq, Iraq
Industry:
REF: 1122
Contact Name: Ghusoon Nader
Job Published: 3 months ago

Job Description

MSELECT is looking for an Administration Assistant for one of our manufacturing companies in Baghdad, 2 years of experience in administration is requested.

Duties and Responsibilities:

  • Substantiates applicants' skills by administering and scoring tests.
  • Schedules examinations by coordinating appointments.
  • Welcomes new employees to the organization by conducting orientation.
  • Maintains employee information by entering and updating employment and status-change data.
  • Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies.
  • Maintains employee confidence and protects operations by keeping human resource information confidential.
  • Maintains quality service by following organization standards.
  • Maintains technical knowledge by attending educational workshops; reviewing publications.
  • Contributes to team effort by accomplishing related results as needed.
  • Arrange and confirm appointments
  • Organize internal and external events
  • Handle incoming mail and other material
  • Set up and maintain filing systems
  • Control and keep all projects documents orderly
  • Communicate verbally and in writing to answer inquiries and provide information
  • Coordinate the flow of information both internally and externally
  • Operate office equipment; monitor the use of office supplies and equipment
  • Coordinate the repair and maintenance of office equipment
  • Receive, direct and reply to telephone messages and fax messages
  • Maintain an adequate inventory of office supplies
  • Respond to public inquiries.

Skills 

  1. Knowledge and experience of relevant software applications – MS Office (well knowledge in Word and Excel), Outlook
  2. Experience of producing correspondence and documents
  3. Highly professional telephone etiquette
  4. Documentation and Filing skills.