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Assistant Director

Job Title: Assistant Director
Contract Type: Permanent
Location: Erbil
Industry:
REF: 722
Contact Name: Sana Kamangar
Contact Email: sana@mselect.iq
Job Published: 6 months ago

Job Description

MSELECT is looking to hire an Assistant Director for one of its international market research clients to be based in Erbil.

As Assistant Director, you will be a chief support to the Managing Director in ensuring the overall running of the business and may be asked to stand in for the Managing Director if/when she is not available. This role is a team and business management focused role with financial, HR and administrative responsibilities. You will be supported in these responsibilities by an Executive Assistant. (The Executive Assistant will assume some of the responsibilities below – primarily the more routing finance and office admin tasks; however, you would maintain ultimate responsibility. Subject to timelines, you may have involvement in recruitment of the Executive Assistant, as that role will first and foremost be a support to you). In addition to these core responsibilities, it is preferable if you have interest in /aptitude for another strategy, creative or digital production.

Responsibilities: 

Financial Management

  • Responsible for day to day office finances
    • Entry of financial invoices, petty cash
  • Responsible for monthly finances (reporting into CFO)
    • Checking and reconciling balance sheets
    • Preparing payroll, including reconciling cash advances and deductions
    • Reconciling expenses for Managing Director and Global Head
    • Ensure timely payment of invoices and taxes payable locally
  • Support Managing Director in understanding overall business finances
    • Work closely with Digital Manager to maintain clear records of digital spend
    • Support preparation of office accounts and project budgets
    • Ensure clear records are kept of projected spend, for budgeting purposes

HR/Team Management

  •         Support Managing Director in managing day-today needs of the team and keep the trains running on time
    • Demonstrate ‘duty of care’ for the team
    • Serve as point person for team HR needs/requests/issues, escalating to the Managing Director as appropriate
    • Make arrangements for freelance staff as appropriate
  • Primary responsibility (with support of Managing Director) for team HR
    • Oversee recruitment, including drafting job descriptions, liaising with recruiters, conducting initial interviews and overseeing full recruitment processes
    • Ensure HR processes are followed for new joiners and leavers
    • Oversee annual appraisal process and mid-year reviews
    • Liaise with insurers to update memberships lists and provide monthly records
    • Ensure policies are relevant and updated; draft new policies as relevant
    • Organise team events as relevant, including team away days, workshops or parties
  • Ensure clear records are kept, including schedules, staff files and inventories are kept up to date
  • Arranging repairs and maintenance of the office, company accommodation and vehicles with the Office Manager
  • Manage Office Assistants to ensure office and accommodation management
  • Technical skills preferable, to serve as IT point-person

Business Management

  • Ensure company credentials, Business development, IP, and public facing assets are collated, filed and up to date in line with business goals
  • Respond to proposal requests and collate proposals
  • Where appropriate, establish networks and relationships with local fixers, businesses, government and subcontractors in order to build company’s reputation and ensure smooth running of company projects
  • Support drafting proposals as relevant
  • Support production activities as required
  • Collate regular reporting requirements for key client, including quarterly archive

Strategy OR Creative OR Research

The core focus of the role is financial and team management. Additionally, experience in (preferable) or aptitude for one of the core areas of the business will be advantageous.

  • Experience of formulating / executing political strategy
  • Experience of or aptitude for development of creative concepts based on strategic guidance, including writing creative briefs
  • Market research experience (quantitative or qualitative) on agency or client side

General Requirements (required of all senior staff)

  • Keep the trains running on time
  • Balance demands in such a way that the client remains satisfied, the team feel fulfilled and company senior management sees reason to commit company support and resources
  • Maintain team integrity (e.g. expects the right thing from the team and does the right thing yourself)
  • Maintain team morale
  • Protect the team such that the team wants to protect you
  • Protect Company’s reputation
  • Protect company’s financial interests

 The successful candidate will have the following attributes:

  • Adaptable
  • Proactive
  • Keen attention to detail
  • Ability to comfortably multitask
  • Self-driven, meeting deadlines without reminder
  • Approachable and personable
  • University degree is required.
  • Minimum of 10 years of experience is preferred.

Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.