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Document Controller and Administrative Assistant

Job Title: Document Controller and Administrative Assistant
Contract Type: Permanent
Location: Erbil, Iraq
Industry:
REF: 604
Contact Name: Alaaeddin Battal
Contact Email: alaaeddien@mselect.iq
Job Published: 3 months ago

Job Description

Mselect is looking to hire a Document Controller and Administrative Assistant for one of its major Oil & Gas clients in Erbil to ensure that accurate document control procedures are practiced for proper audit trail, and provide administration support to Supply Chain function. Excellent Knowledge of document management standards and understanding of overall Supply Chain Management are required.

KEY RESPONSIBILITIES

  • Maintain Supply Chain database
  • Filing, organizing, and maintaining Supply Chain documents, such as contracts, tender proposals etc.
  • Develop & update procurement reports on weekly basis for the organization
  • Perform basic administrative work for department, such as scanning & printing
  • Prepare departmental letters for governmental offices, such as Tax Exemption Letters
  • Follow up on governmental letter approvals and maintain records in the track sheet
  • Assist on procurement activities, such as creating low value Purchase Orders, follow up, and communicate to stakeholders
  • Assist on audit preparations
  • Ensure Document Control practices are in compliance with Company & Government policies & procedures
  • Assist with meeting preparations & issue meeting minutes
  • Arrange & coordinate Tender openings with Internal stakeholders & MNR

QUALIFICATIONS, EXPERIENCE AND SKILLS:

Essential

  • Bachelor’s Degree, or equivalent
  • Knowledge of document management standards
  • Prior experience using ERP Systems (i.e. Oracle)
  • Understanding of overall Supply Chain Management lifecycle ? Skills to handle bulk scanning and photocopying
  • Good oral/written communication skills
  • Good attention to details, organizational skills, and multitasking abilities
  • Minimum 2 years of experience working in a Business environment

Preferred

  • Previous Oil & Gas experience in Kurdistan Region of Iraq

ADDITIONAL SKILLS/REQUIREMENTS

  • Good English & Kurdish language skills – Arabic is a plus
  • Good command over MS Office