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Document Controller and Administrative Assistant

Job Title: Document Controller and Administrative Assistant
Contract Type: Permanent
Location: Erbil, Iraq
REF: 1234
Contact Name: Susan Rafat
Job Published: about 1 year ago

Job Description

MSELECT is looking to hire a Document Controller and Administrative Assistant for an international oil operator in Erbil. Candidate must have a minimum of 2 years’ experience working in a Business environment


Basic purpose of the role:

Ensure that accurate document control procedures are practiced for proper audit trail, and provide administration support to Supply Chain function


Key responsibilities:

• Maintain Supply Chain database

• Filing, organizing, and maintaining Supply Chain documents, such as contracts, tender proposals


• Develop & update procurement reports on weekly basis for the organization

• Perform basic administrative work for department, such as scanning & printing

• Prepare departmental letters for governmental offices, such as Tax Exemption Letters

• Follow up on governmental letter approvals and maintain records in the track sheet

• Assist on procurement activities, such as creating low value Purchase Orders, follow up, and

Communicate to stakeholders

• Assist on audit preparations

• Ensure Document Control practices are in compliance with Company & Government policies & Procedures

• Assist with meeting preparations & issue meeting minutes

• Arrange & coordinate Tender openings with internal stakeholders & MNR



• Bachelor’s Degree, or equivalent


Experience/Knowledge required:


• Knowledge of document management standards

• Prior experience using ERP Systems (i.e. Oracle)

• Understanding of overall Supply Chain Management lifecycle

• Skills to handle bulk scanning and photocopying

• Good oral/written communication skills

• Good attention to details, organizational skills, and multitasking abilities

• Minimum 2 years of experience working in a Business environment


• Previous Oil & Gas experience in Kurdistan Region of Iraq


Additional Skills/Requirements


•Good English & Kurdish language skills – Arabic is a plus

• Good command over MS Office

Internal Interactions

• Internal stakeholders


External Interactions

• Suppliers

• Government offices