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Personal Assistant

Job Title: Personal Assistant
Contract Type: Permanent
Location: Erbil, Iraq
REF: 365
Contact Name: Sana Kamangar
Contact Email:
Job Published: over 3 years ago

Job Description

A local Kurdish university seeks an enthusiastic and well qualified applicant to fill the position of a Personal Assistant to the Vice Chancellor for its campus in Erbil. The role focuses on diary management and meeting facilitation, but also provides a range of administrative support in the successful implementation of the vision and strategy of the university. Must have excellent administration skills and a minimum of 2 years of experience. Fluency in English required, Kurdish/Arabic skills helpful.


  • Provide a high level of personal and administrative assistance to the Vice Chancellor.
  • Administer and support discrete projects as required.
  • Act as the central point of contact for the Office of the Vice Chancellor to manage the communications of the office with staff members, students, the client group and all other external parties dealing with the Vice Chancellor.
  • Type, manage, review and draft documents, reports, minutes, correspondence, diary management, etc. in line with the University procedures and formal practices.
  • Create and maintain all necessary records of the Vice Chancellor's office.
  • Manage the supply of stationery and printed resources for the Vice Chancellor.
  • Manage the physical resources of the office and arrange appropriate maintenance or renewal of equipment e.g. lT, office furniture, etc.
  • Monitor and process expenses relating to the Office of the Vice Chancellor.
  • Arrange and schedule meetings, events, telephone enquiries, presentations, receiving correspondence, and any other activities relating to the Office of the Vice Chancellor.
  • Relate with the Provost's Office, School Deans, the Academic and Administration Departments, and external bodies.
  • Prioritise and circulate points of action and information to a professional standard in order to ensure these activities are managed efficiently.
  • Manage own time to ensure tasks are completed within given deadlines.
  • Maintain knowledge and understanding of University and Schools’ policies and procedures.
  • Assist in translation of documents.
  • Undertake any other duties commensurate with the nature of the post and as requested by the Vice Chancellor.


  • Bachelor’s degree in Management, Administration or a relevant field.
  • Good level of English language with excellent communication skills (written and verbal).
  • Ability to produce range of professional documents: briefings, minutes and reports.
  • The ability to speak and write in Kurdish and Arabic will be an advantage.
  • A minimum of 2 years of experience as a Personal Assistant or a relevant advanced administrative or secretarial work is essential.
  • Proven computer literacy skills, competency in MS Windows and MS Office package in particular Word, Outlook and Excel.
  • Excellent interpersonal skills to deal with a wide range of people including students, graduates, University staff and other stakeholders. A team player.
  • Experience of carrying out a wide range of administrative duties to support a multi-functional team.
  • Experience of servicing senior committees/meetings, event coordination and resource management.
  • Experience of working in the education sector will be an advantage.
  • Excellent organisational and high planning skills and accurate clerical abilities.
  • Ability to coordinate events and activities effectively.
  • Ability to process documentation relevant to University functions and keen eyes for details.
  • Ability to deal with sensitive information with discretion and to maintain confidentiality at all times.