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Office Manager

Job Title: Office Manager
Contract Type: Permanent
Location: Erbil, Iraq
REF: 1307
Contact Name: Ghusoon Nader
Job Published: over 1 year ago

Job Description

MSELECT is looking to hire an Office Manager for an international oil & gas operator to be based in Erbil. Minimum 4 years of experience in administration or office-related positions with fluency in English and Kurdish, Arabic is plus.

Job Summary
Office Manager - provides administrative support for the efficient operation of the office, engaging with all managers, employees and contractors as required to ensure a positive and productive working environment.

Key Responsibilities:
  • Answer and direct phone calls.
  • Organize and schedule meetings and appointments.
  • Maintain contact lists.
  • Order office supplies.
  • Book travel arrangements.
  • Provide general support to visitors.
  • Provide information by answering questions and requests.
  • Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques.
  • Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies.
  • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Book conference calls, rooms, taxis, couriers, hotels etc.
  • Cover the reception desk when required.
  • Coordinate office procedures.
  • Reply to email, telephone or face to face inquiries.
  • Develop and update administrative systems to make them more efficient.
  • Resolve administrative problems.
  • Manage staff appointments.
  • Greet and assist visitors to the office.
Requirements, skills and competencies
  • Proven experience as an office manager or administrative assistant.
  • Highly trustworthy and able to maintain confidentiality and discretion in all business matters.
  • Hard working, adaptable and willing to take on challenging tasks and schedules.
  • Knowledge of office management systems, office equipment and procedures.
  • Proficiency in MS Office.
  • Excellent time management skills and ability to prioritize work.
  • Attention to detail and good problem-solving skills.
  • Proficient written and verbal communication skills in English and Kurdish, Arabic a plus.
  • Strong organizational skills with the ability to multi-task.
  • Minimum 4 years of experience in Administration or office-related positions.
Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.