KEY RESPONSIBILITIES
- The Job holder will manage Service Purchases and Contracting process activities linked to business service activities of the whole Hub Affiliate
- Proactively build / maintain relationships with Technical Entities to establish and maintain a highly effective service
- Update the Procurement Plan in a timely manner
- Act as the focal point for the Call for Tender (CFT) process and conduct the contract / Purchase Order award process in accordance with affiliate procedures, applicable laws, and in respect to the validated strategy
- Prepare the strategy (bidders list, planning, scope, CFT criteria, etc.) with Headquarter and/or contracts committee
- Launch supplier qualification (Due Diligence) process if required
- Conduct the contractual / commercial bid analysis and negotiations in line with the CFT methodology and strategy
- Elaborate the Recommendation to Award and get it approved as per the internal delegation of authority
- Prepare presentations and participate in contracts committee for his/her own files
- Ensure that all insurance, tax, legal and compliance issues (KPI) of company assets and personnel are dealt with.
- Ensure correct and complete handover of contracts to all Technical Entities concerned
- Monitor status of contracts / Service Orders by anticipating renewals and related strategy
- Ensure the settlement of claims and lawsuits with contractors with the support of legal, insurance or tax entities
- Launch and participate in the periodic assessment of affiliate Suppliers
- Ensure availability of auditable electronic and physical archiving as per internal requirements
- Ensure that company’s Contractual and Purchasing Policies and applicable laws and regulations are adhered to, especially related to ethics and transparency
- Ensure suppliers qualification (including due diligence) process is done before Recommendation to Award
- Ensure the use of the contracting documents and procedures to comply with the standards of the company
- Ensure proper administration and filing of all the contracting documents and ensure that all approvals, justifications, circulation forms etc. are filed in line with the applicable procedures and meet audit requirements to minimize any potential partner/authorities audit claims or court actions
- Act as an example in adherence to internal procedures
- Ensure consistency in alignment with H3SE company rules, Procedures, Instructions, and applicable legislation
- Take the necessary measures to prevent any Health and Safety incidents exercise caution as necessary to avoid danger to persons and installations or avoid pollution
- Report any incidents (anomaly, unsafe acts, near miss, damage, injury, etc.) exercising caution as necessary to avoid accidents or incidents to persons and installations or avoid pollution
REQUIREMENTS
- Master’s degree or equivalent certified experience with a minimum of 2 to 5 years in Contracts and Purchasing in the Oil and Gas industry
- Technical competencies in contracts and purchasing at Intermediate level and certification in Contract tools is required
- Good managerial, advanced interpersonal, problem solving, planning and organization skills
- Excellent negotiation and communication skills with good command of the English language (Oral and Written)
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.