JOB PURPOSE
To assist the human resources manager in implementing sound HR policies and practices to attract, develop and retain employees to support growth and to nurture a progressive and professional HR climate in the organization.
KEY ACCOUNTABILITIES
HR Policy and Procedure
- Provide professional advice and support to employees on HR issues to ensure that HR policies are properly applied and implemented and high standards in HR practice are achieved and maintained
- Update and act as a custodian for the HR policy manual. Communicate any changes in the policy document (additions/deletions/other significant changes) to all employees
- Implement approved departmental policies, processes, procedures and instructions to subordinates and monitor their adherence so that work is carried out in a controlled manner
- Recommend amendments/changes to the set policies/procedures in order to cover and abide with new laws and regulations
- Preparing of Manpower requirements and budgets aligning with the department’s requirements
- Assisting the departments to forecast their individual requirements based on existing manpower utilization reports
- To Hire and fill in the Vacancies agreed with the respective departments who submit the Hiring request forms for them
- To source suitable candidate CVs from recruitment agencies, online job portals and share with the department’s managers
- To hold interview of shortlisted candidates and issue Job Offers singed by the HR Manager after the potential candidate is selected and confirmed by staff
- To process the Visa, LC and air ticket for joining of new employees
- To conduct the joining formalities of New employees and induction of new employees with the concerned departments
- Manages, executes, and controls of HR administration activities such as work application process (e.g. Medical, vacation, etc.), and benefits/welfare administration (medical insurance, employee leaves, worker insurance plan, loan, pension plan) that is in line with applicable policy and labour laws
- Manages and controls the administration of all terminations – medical, death, disciplinary, resignation etc. & responsible for End of Service benefit calculation, employee file closing on separation to ensure exit management process & company property recovery is conducted smoothly
- Manages and address grievances at workplace and takes appropriate action after investigation of the incident
- Coordinate with the IT department, HR Manager and map the framework and business processes, review and gain agreement for HRIS procedures, which will steer and guide HR department administration
- Implement and ensure consistency and equity in approach to the use of the HRIS so that the processes are conducted in an efficient and effective manner
- Develop and maintain a staff information database in coordination with other relevant parties and assist management in decision making in the HR area by storing and retrieving staff information
- Issue staff documentation and letters as and when required
- Coordinate general office services through coordination with receptionist, tea boys, maintenance, stationeries, to avail such service on a timely and respective manner
- Generate regular and special reports for the line manager that summarize and forecast activities and escalate critical issues to provide effective recommendations in meeting the key challenges.
QUALIFICATIONS
Minimum Qualifications
- Bachelor’s degree in HR Administration or equivalent course
- 3-5 years in preferably with a large similar environment
- Knowledge of HR policies and operational processes
- Knowledge of labor laws
- Knowledge practices
- Good communication and presentation skills
- Research and analytical skills
- Problem solving skills
COMPETENCIES
- Customer service orientation
- Teamwork and cooperation
- Information seeking
- Self confidence
- Integrity
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.